Best Online Fax Service Comparison Table

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So you want to keep up with the technological times? Among many other “old-school” practices, faxing has moved well into the 21st century. We hope you’ve read our article Best Online Fax Service that reviews and compares the most popular online faxing companies. This table is a companion piece to that article, to further help you make an informed decision when choosing the best online fax service that best meets your needs.

If you click on a link under the company name in the header (or footer), you will be taken to that company’s homepage to explore further. You’ll find a list of terminologies below the tables that explain the left-column definitions.

Online Fax service Comparison Table

Provider1st Place: RingCentral2nd Place: MetroFax3rd Place: NextivaeFaxFax.comMyFaxRapidFax
Provider1st Place: RingCentral2nd Place: MetroFax3rd Place: NextivaeFaxFax.comMyFaxRapidFax
Visit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit Website
Read ReviewRead ReviewRead ReviewRead ReviewRead ReviewRead ReviewRead ReviewRead Review
Lowest Price Plan$7.99/Month$7.95/Month$8.95/Month$16.95/Month$9.99/Month$9.17/Month (w/annual plan)$13.99/Month
Set-Up Fee$0$0$0$0-$25$9.99$0$0
Free Trial30 Days30 Days30 Days30 DaysNone30 Days30 Days
Number of Faxes
Included Per Month
500 total (in or out)500 total (in or out)500 total (in or out)150 (in or out)300 (in or out)200 in
100 out
300 (in or out)
Cost For Additional Pages Sent (Overage Fee)$0.06$0.03$0.03$0.10$0.12$0.10$0.08
Cost For Additional Pages Received (Overage Fee)$0.06$0.03$0.03$0.10$0.12$0.10$0.08
Monthly Cost For Fax StorageFreeFreeFreeFreeFreeFreeFree
Fax Storage LimitNo LimitNo LimitNo LimitNo LimitNo LimitNo LimitNo Limit
Fax Storage DurationNo Limit365 DaysNo LimitNo Limit30 DaysNo Limit30 Days
Toll Free Fax NumbersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Local Fax NumbersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Send Fax Via EmailCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Send Fax to Multiple RecipientsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
International FaxingCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Auto-Resend FeatureCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Scheduled Fax DeliveryCheckmarkCheckmark
Mobile AlertsCheckmarkCheckmarkCheckmark
24 Hour Customer SupportCheckmarkCheckmarkCheckmark
Digital SignaturesCheckmarkCheckmark
SSL EncryptionCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mobile FaxingCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Software IntegrationCheckmarkCheckmarkCheckmarkCheckmark
Read ReviewRead ReviewRead ReviewRead ReviewRead ReviewRead ReviewRead ReviewRead Review
Visit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit Website


Terminology in the online fax world is not as confusing as it can be in various other online services; however, it is important to understand exactly what you are getting from each of the services listed. Below we will define some of the more popular features in online faxing.

  • Cost for Additional Pages sent / received (Overage Fee): Depending upon the particular faxing plan you choose from a designated provider you will receive a maximum number of faxes that you can send or receive for the monthly price you pay. If you send or receive more than the designated fax number you will be charged an overage fee per page at the fee listed.
  • Fax Storage Limit / Duration: Different online fax services offer different fax storage limitations. The fax storage limit is the number of faxes that the online fax service is able to store in your account for future access. The designated duration is the length of time that the service is able to store these faxes for you, after this time they will be deleted.
  • Toll Free Fax Numbers: Toll free fax numbers are often preferred by big businesses because they provide clients with the ability to fax information to them free of charge. Clients are generally more likely to fax to a toll-free number.
  • Local Fax Numbers: Local fax numbers are usually preferred by small local companies that do not have a national or international presence. A local fax number gives the appearance of a smaller company that supports the local community.
  • Send Fax Via Email: Online fax services that provide email faxing are extremely popular because they allow for users to fax information without the need of a fax machine. E-mail faxing is the most popular method of faxing these days.
  • Send Fax to Multiple Recipients: On occasion, you will find that you need to send documents to multiple recipients – such as in an insurance claim. Online fax services that have this capability mean that you can send a single fax to multiple recipients and save time.
  • Auto-Resend Feature: The auto-resend feature is an important feature for busy individuals and businesses. This feature means that services will continue to try to send faxes automatically until they are received. This is helpful for when fax numbers are busy when trying to send faxes through.
  • Schedule Fax Delivery: Scheduling fax delivery means that faxes can be sent as soon as businesses open in order to ensure that they are received. This is a particularly helpful feature for those who work non-traditional schedules.
  • Mobile Alerts: Mobile alerts are a unique feature that keeps you in the loop as to when your faxes are sent and received. This is a helpful feature to have if you are constantly on the go.

Sally has coupled her passion for writing with her (slight) obsession for the latest high tech gadgets. While she’s not daydreaming about the beach, she’s taking advantage of all the activities her hometown has to offer in the Blue Ridge foothills.

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1 Comment on "Best Online Fax Service Comparison Table"

Doris Lewis
Doris Lewis

I’ve been using the online fax services provided by Popfax Company for some time! And it’s great! I don’t need a fax machine anymore, just my Internet connection. I can receive free and unlimited faxes, and I pay only for those that I send. And I really like their fax software. It’s very easy and cheap to use!


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